Time is of the Essence: Reducing Deal Process Time and Risks with IntraLinks Designer

Last month we began our Lunch and Learn webcast series.  The idea behind these is to drive some education around the elements of our IntraLinks platform that people are less familiar with.  On April 7th I will be discussing how our Q&A functionality can make everyone’s life easier.  Last month we dove into IL Designer — how it works and what customers are getting out of it.

Dealmakers, especially these days, can’t afford to wait around for everything to be set up in their virtual data room (VDR) before moving to and through the due diligence phase.  Most VDR providers have service teams to help with the build-out and launch of the deal room, but that alone doesn’t offer the kind of speed to setup that dealmakers want to see.  What the market has defined as the greatest needs are speed, control, and efficiency.  Relying on external teams for setup means they impact the progression of the transaction at a time when you need to be moving at a rapid pace through the critical phases of the deal.  The last thing someone wants to worry about is when the service team is going to finish the setup.

IntraLinks Designer lets you avoid this headache.  The idea is that Designer allows you to be in charge of the VDR setup — uploading, organizing, and managing information so you can get the deal going.  You can add files and folders in bulk, index whatever you need to, and manage permissions for everyone involved.  These are all tools that speed up the set up process and enable better management of info to be shared, people to get access, and changes in the way the deal info is presented to better market the deal.  Taking control of the process means relying on yourself instead of others, on your schedule instead of others, and on your own quality, not others.

We’ve seen that all of these alternatives to the classic process has really added value for our customers.  Here are two examples how this capability is making a difference:

• A single analyst from a bulge bracket I-bank built out a data room overnight.  He had 1500+ files on his group’s network that he and his associate had received from the client (in various formats) and had somewhat locally organized.  With IntraLinks Designer he was able to get these 1500+ files (over 40,000 pages) up in a few hours, make some changes to the index in real time, restructure some of the data, and make sure it was exactly how he and his MD wanted it.  Then he added all the buyers from the spreadsheet he had with contact details with a few clicks in Designer, protected the native files he needed to, and had the virtual data room up and running for international buyers as they arrived at work in the morning.  He told us “It does it all and more in a quarter of the time it used to take.”
• IntraLinks worked with a prominent government agency in November 2009.  They managed to get 260GBs (equivalent to 4+ million pages, 400,000+ documents across 22,000+ folders) uploaded, structured and launched to all relevant users in a week using IntraLinks Designer (the same tool available to all our clients).  This really shows off the superior performance and scale.  If you have 500 or 5 million pages, you need to have this leading tool to have an edge.

So Designer is really bringing value to our customers.  If you’d like a deeper dive, check out the webcast replay below to learn more about the specific functions and how it can help accelerate your deal setup time.  And don’t forget to tune in for our Q&A webcast on April 7th at 11:30 EST.