IntraLinks for Board Communications

Board materials should reach members in minutes, not days.
With regulations tighter than ever, boards of directors are meeting more frequently, communicating more often and demanding more information. Use of paper board books continues to be a labor intensive and costly process, and too often materials do not arrive in time for board members to properly prepare for meetings.

Challenges & Opportunities
Your board members are global. Ensuring everyone receives their book in advance of meetings is a challenge. Use of paper documents, email and internal networks lack the level of airtight security needed for sharing confidential information. A virtual solution to make information available 24/7 would help your board operate more efficiently and improve security for confidential information.

Products & Services That Can Help
IntraLinks for Board Communications provides a secure, online workspace to develop, distribute and archive board materials. Directors, executives and committee members have secure anytime, anywhere access to electronic documents as soon as they are posted. Streamline your board communications process. Reduce administrative costs. Maintain the privacy of board interactions. Ensure regulatory compliance.

• Protect sensitive, pre-release information with user-specific access and permissions, document level security, and watermarking and encryption technologies.
• Extend use to members to communicate in between formal board meetings, organize committee reports and working material, exchange information and seek clarification outside the formal meeting schedule.
• Create a streamlined process whereby individual department information for board meetings is reviewed, approved and published directly into a centralized board repository.
• Ensure compliance with corporate governance regulations, such as Sarbanes-Oxley, by providing a record of what information was made available to whom and when it was accessed.
• Reduce costs by eliminating expensive paper processing and overnight shipping.