3 Steps to Assessing File Sync and Share Solutions for Your Business
There are many file sync and share solutions available on the market today. So what’s the best approach to assessing services for your business?
14 January 2014
There are many reasons why an organization might adopt a file sync and share solution for their business. Whether it’s to keep track of content, expedite business processes, meet regulatory guidelines or simply improve IT efficiency, at some point a company may need to evaluate solutions to store and share critical information.
There are many file sync and share solutions available on the market today. So what’s the best approach to assessing services for your business? First begin by asking yourself these three questions:
- What tools are being used in my company today? First, you need to understand all of the tools that are currently being used in your organization, know why they are being used and what features your employees’ value. A formal audit may be required.
- What requirements does my file sync and share solution need to fulfill? Next, you’ll want to identify use-cases across your organization for a file sync and share solution so you can recognize what requirements your solution must fulfill. Understand specific use-cases, user communities, and the kinds of information being shared. This will help define features and capabilities that will be required, as well as the necessity for security and compliance requirements. For example, if your HR department needs to routinely share employee information with external payroll providers or insurance companies, this may require a solution that provides certain security, auditability and compliance capabilities.
- How will I know the solution will satisfy my organizations’ needs? Once you understand the tools and requirements you’ll need, the next step is to verify that the solution will be able to integrate with your existing enterprise IT investments. You’ll want to look for a secure solution that can be integrated, one that has lifetime document control, multiple user permission levels and granular policy management, reporting and administration capabilities. Think through existing processes and how you can support those effectively, as well as how you can leverage and extend existing IT investments. For example, if your organization is reliant on Microsoft SharePoint for document and file management, finding a solution that integrates with SharePoint may be a high priority.
Once you’ve answered the questions above, you’re ready to start evaluating file sync and share solutions for your enterprise. Remember, your solution should be secure and be able to protect your company’s most critical information wherever it goes.
In my next post, I’ll share some specific features to look for when evaluating enterprise-grade solutions. Stay tuned!
Meagan Parrish is the Senior Manager of Social Media at Intralinks. She is responsible for social media strategy development and the communications for Intralinks' online communities. Meagan has been creating social media strategies for a variety of companies across verticals for the past several years. She holds Bachelor degrees in Marketing and Finance, with a minor in English Literature.