The Unsanctioned Use of Freemium FSS Apps

The unsanctioned use of freemium FSS apps can often put your company’s most confidential information at risk and violate compliance policies.


31 July 2014

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Many organizations today are in a constant battle with the unapproved and ungoverned use of consumer file sync and share (FSS) applications in the workplace. For you employees who don’t know it, the unsanctioned use of these apps can often put your company’s most confidential information at risk. It can also result in the violation of data privacy regulations and of compliance policies.

Businesses that find themselves caught up in the web of ungoverned applications may be too quick to react to the problem by attempting to "block access" to these consumer file sharing services. But be wary, as this may backfire and not always solve the issue. Without a practical alternative solution, employees may simply use another freemium file sharing app, secretly, under the corporate information technology radar. On the other hand, the employees may stop using the FSS tools and simply become less collaborative, and therefore, less productive.

To overcome this problem, managers must fully understand the trade-off between file sharing freedom and control. Then they can evaluate a secure enterprise-grade file sharing solution that works for their business AND is easily adoptable for end users. There are two simple frameworks managers can follow to arbitrate conflicts and ensure that they meet the file sharing requirements of both end users and IT.

To learn more, we offer the complimentary Gigaom report, “Harnessing the Tyranny of Autonomy: The Dropbox Problem and the Manager's Dilemma.”



Meagan Parrish

Meagan Parrish

Meagan Parrish is the Senior Manager of Social Media at Intralinks. She is responsible for social media strategy development and the communications for Intralinks' online communities. Meagan has been creating social media strategies for a variety of companies across verticals for the past several years. She holds Bachelor degrees in Marketing and Finance, with a minor in English Literature.