The Secure Way to Travel
Many people are collaborating and working remotely. No matter the location, security is ongoing. Here are tips to help keep information secure on-the-go.
23 September 2014
In the business world of today, many people are collaborating and working on-the-go. And if you’re anything like me, sometimes you’re mindset is too much on-the-go.
Even if you don’t travel for business, at some point or another, you’ve worked somewhere outside of your norm — whether that be from a plane, another office, or just down the street at your local coffee shop.
No matter the location, it’s key to remember that security is ongoing — and all of us have a responsibility to ourselves and our company to protect data wherever we are.
There are many simple tips and tricks you can follow to help keep information secure. Here are just a few:
Keep Your Information Private
Steer clear of onlookers trying to see what you’re working on. It happens. Start by using a privacy protection screen or some other type of privacy filter on your laptop monitor. This is a cost-effective way to protect your content from the public eye.
Additionally, it’s never a good idea to talk business in a public place. You should always keep confidential conversations … confidential. Treat every conversation you have in public as though your competitors are listening.
Be Cautious of Public Wi-Fi and Working Offline
Wi-Fi is everywhere nowadays, from hotels to airplanes to restaurants. Sure it’s convenient, but that doesn’t mean it’s secure. You never know who is monitoring that connection.
And sadly, even if you aren’t using Wi-Fi, working offline isn’t always safe either. If you decide to work remotely from your laptop in "offline" mode, nearby hackers could see that and can connect to your device.
When working remotely, remember to follow these three tips:
- Access your business information through a private mechanism, such as a VPN connection
- Bring a secure Mifi device with you and use it
- Disable your Bluetooth connection when working offline
Ensure Your Data is Secure
The public cloud isn’t always secure. Take, for example, the recent iCloud hack of celebrities’ data. If not secured properly, whenever you share data in your personal cloud, you risk becoming vulnerable to targeted attacks. Make sure that you protect all of your data by using unique, complex passwords and multifactor authentication, if possible. This will help give you peace of mind that only you can access your data.
Furthermore, as made clear by the infamous Edward Snowden's leaks about the National Security Agency, identity management is no longer the best data security strategy. Content is the new enterprise perimeter, not identity. Businesses should turn toward managing the data itself — by encrypting it in transit and at rest through information rights management (IRM) technology. IRM keeps your information protected no matter who tries to access it — and your data can be revoked or wiped clean remotely at any point. Content, in conjunction with Identity, provides an additional layer of protection.
Back Up Your Data
If you don’t back up your business and personal data regularly and properly, you risk losing it permanently. It is best practice to routinely back up your corporate information on a secure solution so you can access it in any situation. Don’t assume your company backs the data up — it is your responsibility.
Should your devices ever become stolen or lost, you can utilize mobile device management (MDM) technologies to wipe them. If implemented properly, you can remove all data stored on the missing device without running the risk of wiping critical company information, too.
Traveling for business does present added burdens, but thanks to technology, keeping your data secure doesn’t have to be one of them. All of us can take these easy preventative measures today to help protect our information tomorrow.
Daren Glenister is the Field CTO for Intralinks. In his role, he acts as a customer advocate, working with enterprise organizations to evangelize data collaboration solutions and translate customer business challenges into product requirements, helping to steer Intralinks’ product road map and the evolving secure collaboration market. Daren brings over 20 years of industry experience and leadership in security, compliance, secure collaboration and enterprise software having worked with many of the Fortune 1000 companies helping to turn business challenges into real world solutions.