Having Trouble Sharing Content Externally Using SharePoint? Intralinks Can Help.

Many companies neglect to address security gaps in how information is shared externally. There is a solution: Intralinks Content Collaboration Network™.


23 June 2016

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Security breaches and data leaks continue to be problematic for companies, yet many companies still neglect to address security gaps in how information is shared externally. Organizations with strict guidelines for collaborating on high-value content internally can easily lose control over the information they tried so hard to protect as soon as that sensitive content is emailed to a third-party or shared using a consumer file-sharing service.

For example, Linda Musthaler, principle analyst with Essential Solutions Corp. and contributor to Network World, recently documented her experience with this counter-intuitive scenario: "Recently I was engaged by a large corporation for a writing project to support a product launch. This project had a small team of people who needed to collaborate on developing some promotional materials using content that had to remain confidential until launch day. The company was so protective of the content's secrecy that it provided me with a company-issued laptop computer, VPN access to their network, and a login ID for their network. In particular, I was given behind-the-firewall access to the SharePoint repository where the in-progress documents were kept. This way I was fully integrated into the internal team for the duration of the project, and the confidential documents would never have to leave the safety of the company's network. That is, until the materials had to go outside the company for graphics design and printing. This portion of the work was being done pre-launch, so the confidentiality of the content was still a high priority. Nevertheless, the project manager emailed the documents to the graphics art company. And with the simple act of emailing the documents, the project team's efforts to protect the sensitive content seemed like a waste.”

There is a solution to this problem: Intralinks Content Collaboration Network™ (CCN) makes it possible to have secure collaboration among internal and external parties beyond SharePoint’s firewall. CCN provides additional capabilities on top of the already strong collaboration platform by adding API connectors for constricted integration with ECM and storage systems, such as SharePoint.

Intralinks has resolved the problem for various companies, especially those that have regulatory guidelines in making sure that individuals can share documents with only those needed internally and externally. The owner of a document allows, or enables, who that document is shared with. Encryption and information rights management (IRM) are some of many tools to enhance security and control and allow content to flow safely and compliantly across business boundaries — regardless of whether the documents are at rest, in motion or in use. With these security advancements, the CCN helps businesses fit secure processes into existing document infrastructures and investments — not establish new ones.

If you want to learn more, check out Linda’s full article or see how Intralinks can address complex content collaboration and accelerate business beyond boundaries.



Mikala Vidal

Mikala Vidal

Mikala Vidal is the director of communications for the Americas at Intralinks. She is responsible for driving PR strategy in the collaboration and security industries. Mikala has more than a decade of PR and marketing experience, and has built her career helping B2B technology companies generate awareness and build industry credibility. Previously she has helped companies like WatchDox, Exabeam, Convertro, Waterfall Security, Boxever, Insightly, EchoSign, and cybersecurity investor and entrepreneur Shlomo Kramer get noticed and gain market traction. She holds a B.A.