International Telecommunications Company

Secure File Sharing for Recruiting

Intralinks® provides software and services to clients in highly regulated industries, where confidentiality and security are paramount. Many of our clients are well known global brands, but their company policies often prohibit them from participating in vendor case studies or, if they do participate, require anonymity. This case study is just that type, so we cannot share the organization’s name. We can, however, provide the following statistics.

This client is an international telecommunications company that has:

case study sparklers

The problem: Managing complex hiring processes while protecting personally identifiable information (PII)

Our client needed to improve the effectiveness and productivity of their recruiting team by equipping them with file sharing and collaboration capabilities and had several critical security requirements that other solutions weren’t able to meet. Specifically, they needed to:

  • Introduce automated controls
  • Customize workflows for specific business processes
  • Maintain auditable log files of all user and file-related activity
  • Automate strict security protocols based on information type, employee function, security clearance and hardware or device

The solution: A multi-functional Intralinks implementation

Our client’s information technology (IT) department audited, approved and deployed Intralinks, which empowered internal employees and external parties to share and collaborate on documents.

Intralinks executed a multi-stage rollout across business units and customized its platform for each functional group. Our robust enterprise-grade security protections allow HR employees to securely and easily share and collaborate on sensitive files such as job descriptions, applications, background information and personality profiles. Now, the recruiting team is able to seamlessly share information with external candidates and collaborate with hiring managers, talent sourcing supervisors and other team members, while meeting all security and auditing requirements.

The key security features for this client:

  • UNshare® for revoking document access, even after it has been shared
  • Workspace expiration
  • Mobile access
  • Watermarking
  • Deactivation of print-screen capability
  • File saving and printing controls

Intralinks, a foundation of trust

  • The Intralinks platform, customer support, security and compliance processes have been built and tested for over 20 years.
  • 90,000+ clients, including 99% percent of the Global Fortune 1000, have deployed Intralinks
  • $31.3T worth of financial transactions executed on our platform
  • 4MM+ active users, with 45K+ users added per month
  • Meets the highest security and regulatory standards, including ISO 27001:2013 and SOC 2 Type
  • More than 180 completed security audits and penetration tests by leading enterprises and financial institutions from January 2014 –June 2016

Other human resources use cases

  • Onboarding and offboarding
  • Employee file management
  • Internal audits, investigations and disciplinary procedures
  • Immigration
  • Engagement surveys
  • Compensation planning and payroll
  • Talent assessment
  • Performance management
  • Headcount tracking and projections
  • Benefits and vendor management

Other technology use cases

  • SharePoint and ECM externalization
  • Secure file sharing and collaboration
  • Electronic document submission
  • Virtual data rooms (VDRs) and document distribution
12 October 2016