Intralinks VIA® resources

Hazards of Email: Safeguarding Corporate Information

Email is the most important electronic communications tool in today’s world. 

Its use exposes companies to a wide variety of risks. This paper highlights key issues with email security and provides a perspective on how companies are trying to minimize their risk.

Since its introduction more than 30 years ago, email has become the most important electronic business communications tool. Aside from the standard messaging capability, email is often used as a collaboration tool, personal information manager and file-sharing system for workers. However, the convenience and ubiquity of email, and increased usage of web-based email accounts and mobile devices, has exposed companies to a wide variety of new risks associated with email. While some outbound e-mails contain simple messages, many contain content or attachments that may go against internal messaging policies, compromise the company’s competitive position, or violate federal and/or state regulations.

Increased regulatory and public scrutiny has caused many companies to recognize the importance of adopting and enforcing a comprehensive strategy for safeguarding corporate information. This white paper highlights the key issues to be aware of regarding email security, as well as provides a perspective on how companies are trying to minimize their risk. It also offers insight on current technology safeguards and the use of secure, online document sharing as an alternative to traditional methods of communication.